ACCOUNTS PAYABLE ADMINISTRATOR
Under general supervision, performs responsible technical accounting work involving the processing of accounts payable and related work.
Responsible for all aspects of accounts payable processing including receiving invoices; verifying for accuracy and sales tax; recording sales tax to be paid monthly; matching invoice with packing slip; circulating invoices to be approved for payment by appropriate person; entering invoice into computer system; checking for errors; and processing check. Handle all accounts payable correspondence including answering telephone and written requests for information regarding accounts. Files all packing slips incoming from field. Provides written or telephone information to set up new accounts including credit applications. Prepares monthly sales tax reports and payments for both North Carolina and South Carolina. Responsible for entering of equipment usage weekly. Generates blank equipment list for superintendents, checks for errors and posts the equipment usage by superintendent and job into accounting system. Responsible for the processing and posting of CVC (Cost versus cost) both weekly and monthly. Generates new CVC reports and circulates to appropriate persons. Prepares and sends out monthly linework pay requests. May answer telephone in the absence of receptionist. Maintains Dellinger, Inc. library of cassette tapes. Performs other duties as assigned.
Workers should be able to: work with standards of accuracy; follow oral and written instructions; work within a time frame; know modern office methods, practices, procedures, and equipment; fundamentals of financial record keeping; methods of performing business mathematic calculations; techniques, forms, and filing systems used in an accounting environment; operate calculator or adding machine; have computer experience in related accounting software packages; ability to organize and prioritize. Physically, workers should be able to: see well; speak clearly; use hands, arms and fingers fully; coordinate the movements of eyes, hands, and fingers fully; sit for long periods; move about freely.