Under general supervision, plans and coordinates some of the functions of personnel administration, including weekly payroll processing.
Responsible for all aspects of weekly payroll processing including: opening and sorting payroll information from field; organizing and distributing various reports to appropriate persons; manually calculates hours for each employee on time sheets; enters all information into computer system, including employee number, job number, task code, and hours worked each day; completes the processing of the payroll on computer system, including writing checks, printing reports and posting information. Distributes all payroll information to department heads for review after processing complete. Check and send out all certified payroll reports to appropriate organizations weekly, including certified payrolls from Dellinger, Inc. subcontractors. Calculate the weekly payroll transfer amount, federal tax deposit, and state tax withheld. Prepare checks and paperwork for all deposits. Prepare payroll quarterly reports. Responsible for reconciling the payroll account. Administers the 401K Savings/Retirement Plan. Handles all Long Term Disability and Group Health insurance correspondence, including COBRA notifications/information and Section 125 information. Responsible for all personnel record keeping and filing, including employees' files. May order blank computer check and printed forms. Responsible for filing and maintaining all workers compensation files. Files all general liability claims (property damages, stolen equipment, etc.) with insurance company. Will open and distribute all mail to appropriate departments. Responsible for entering equipment maintenance information into computer system and printing out reports. Other duties as assigned.
Workers should be able to: know principles and practices of personnel administration; know applicable federal, state and local laws; work with standards of accuracy; follow oral and written instructions; work within a time frame; know modern office methods, practices, procedures, and equipment; fundamentals of financial record keeping; methods of performing business mathematic calculations; techniques, forms, and filing systems used in an accounting environment; operate calculator or adding machine; have computer experience in related accounting software packages; ability to organize and prioritize. Physically, workers should be able to: see well; speak clearly; use hands, arms and fingers fully; coordinate the movements of eyes, hands, and fingers fully; sit for long periods; move about freely.